PRIVACY POLICY

Effective Date: [21-03-2025]

Last Updated: [21-03-2025]

This Privacy Policy explains how AddressHate (“we,” “our,” or “us”) collects, uses, stores, and protects personal information obtained through our Services. By using our Services, you consent to the practices described herein.

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1. Scope of Policy

This Policy applies to all information collected via our website, online forms, email communications, mobile applications (if any), and other online or offline interactions with AddressHate.

2. Information We Collect

We may collect the following categories of information:

• Personal Identifiers: Such as your name, email address, phone number, or other contact information only if you choose to provide them.

• Incident Reports: Descriptions of events, including locations, dates, supporting documentation, or other narrative content.

• Technical Information: Such as IP address, browser type, operating system, device identifiers, and session data for diagnostic and security purposes.

• Communications: Records of correspondence and messages submitted through our platforms.

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3. How We Use Your Information

We use the information we collect exclusively for the following purposes:

• To receive, process, and evaluate incident submissions related to hate or discrimination;

• To support research, advocacy, or educational efforts related to our nonprofit mission;

• To improve the functionality, usability, and security of our Services;

• To communicate with you when necessary, and only with your explicit consent.

We do not use your information for commercial purposes. We do not serve advertisements or participate in advertising networks.

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4. Confidentiality and Data Protection

AddressHate is committed to maintaining the highest standards of data confidentiality and security. We implement reasonable and appropriate technical, administrative, and organizational safeguards to protect all information submitted to us. These measures include, but are not limited to:

• End-to-end encryption;

• Secure socket layer (SSL/TLS) protocols;

• Access controls and authentication;

• Regular security audits.

Access to submitted information is restricted to authorized personnel who are subject to strict confidentiality obligations.

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5. Disclosure of Information

We will never disclose or share your personal information with third parties, except under the following limited circumstances:

• When required by law, subpoena, judicial proceeding, or other legal process;

• To prevent imminent harm or to safeguard the rights, property, or safety of individuals or the public;

• With your explicit, informed consent.

We will never sell, rent, or license your data to advertisers, data brokers, or other commercial entities.

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6. Data Retention and Deletion

We retain submitted information only for as long as necessary to fulfill our stated mission and legal obligations. You have the right to request deletion of your data at any time by contacting us directly. Upon verified request, we will delete your data promptly, except where retention is required by law.

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7. Your Rights and Choices

You have the following rights with respect to your data:

• The right to access and review the personal information we have collected about you;

• The right to request correction of any inaccurate or incomplete data;

• The right to request deletion of your data;

• The right to withdraw consent for further use of your data.

To exercise any of these rights, please contact us at 📧 [Insert Contact Email].

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8. Children’s Privacy

Our Services are not intended for children under 13 years of age. We do not knowingly collect information from individuals under 13. If we become aware that we have inadvertently received personal data from a child, we will delete it immediately.

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9. Third-Party Services

We may utilize secure third-party platforms (e.g., cloud storage providers, communication tools) to facilitate our operations. These providers are carefully vetted and contractually obligated to maintain confidentiality and comply with applicable data protection laws.

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10. Cookies and Tracking Technologies

We use limited cookies and similar tracking technologies strictly for security, session management, and anonymous usage analytics. You may disable cookies through your browser settings; however, doing so may affect the functionality of certain Services.

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11. Changes to This Privacy Policy

We reserve the right to modify or amend this Privacy Policy at any time. Material changes will be posted on our website with a revised “Last Updated” date. Your continued use of the Services constitutes your acceptance of such changes.

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12. Contact Us

If you have questions or concerns about this Privacy Policy or our data practices, you may contact us at:

📧 [pulse@addresshate.org]